Documents Required for Company Registration

Proprietorship firm Registration

For the Proprietorship registration in India following documents are required.

• Identity Proof – Aadhar & PAN Card
• Address Proof – Latest Bank Statement, Election Card, Passport
• Passport size photos

Partnership Firm Registration In India

The application for the Partnership registration firm must include the prescribed documents like the Identity proof, address proof, a real copy of the Partnership deed entered into and the proof of the Principal place of business.

Any of the following documents can be submitted as identity proof and address proofs.

• PAN card
• Passport
• Driver License
• Aadhar Card
• Voters ID

Proof of Business premise can be established by submitting the following documents:

• Sale Deed in case if the Partner owns the place
• Rental agreement copy if the office is on rental basis
• Copy of the latest electricity bill or the tax bill receipt

Documents Required for Limited Liability Partnership (LLP)

For the registration of an LLP in India following documents are required.

For the Partners:

• PAN card or Passport if the applicant is a foreigner.
• Drivers license or Aadhar card, resident card or election card, or any other identity proof issued by the government.
• Less than 3-month-old bank statement or telephone bill.

Registered office proof:

• The authorization from the landlord ( Name mentioned in the Electricity bill or Gas bills or Property Tax receipt or sale deed) to use the premises as a registered office. This acts as a NOC from the landlord and;
• Proof of evidence of any utility services like gas, electricity, telephone depicting the address of the premises bearing the name of the owner or document, which is not old than two months.

One Person Company (OPC)

Same documents required as Pvt Ltd registration. Only difference is One Director operating company

Documents Required for Company Registration (Pvt Ltd)

Entrepreneurs in the process of beginning a company registration are interested in knowing about the list of documents required for the process. In this article, we provide details and descriptions of the documents required for company registration.

Directors: Indian Nationals

The following documents are mandatory for Indian Nationals for incorporation of company in India:

PAN Card: PAN Card copy of the proposed Directors of the Company will be required for Company Registration. It is mandatory for Directors who are Indian Nationals to submit PAN during the incorporation process.

Address Proof: The proposed Director must submit an address proof. The address proof submitted must have the name of the Director as mentioned in the PAN Card and the most current address of the Director. Further, the document must also not be older than 2 months. The following documents are acceptable address proof for Indian Nationals.

• Passport
• Election Card or Voter Identity Card
• Ration Card
• Driving License
• Electricity Bill
• Telephone Bill
• Aadhaar Card

Residential Proof: In addition to the address proof, a residential proof must be submitted during the incorporation of the Company to validate the current address of the Director. As applicable for address proof, the residential proof must also contain the name of the Director as mentioned in the PAN Card and must not be older than two months. The following documents are acceptable residential proof:

• Bank Statement
• Electricity Bill
• Telephone Bill
• Mobile Bill

Director: Foreign Nationals

The following documents are mandatory for Foreign Nationals for incorporation of company in India:

Passport: In case of Foreign Nationals, Passport is a mandatorily required as a proof of identity. The Passport must also be Notarized or Apostilled in the country it was issued. In case the document is in foreign language, then it must be translated by an official translator to English and notarized or apostilled. Further, if the Passport does not contain date of birth of the holder, then an additional document indicating the date of birth of the Director must be provided, duly certified or attested or notarized or apostilled.

Address Proof: The proposed Director must submit an address proof which is also notarized or apostilled. The address proof submitted must have the name of the Director as mentioned in the Passport and the most current address of the Director. Further, the document must also not be older than 1 year for foreign nationals. The following documents are acceptable address proof for Foreign Nationals.

• Driving License
• Residence Card
• Bank Statement
• Government issued form of identity containing address.

In case the document is in a foreign language, then it must be translated by an official translator and notarized or apostilled.

Residential Proof: A residential proof must be submitted during the incorporation of the Company to validate the current address of the Director. As applicable for address proof, the residential proof must also contain the name of the Director as mentioned in the Passport and must not be older than 1 year. The following documents are acceptable residential proof:

• Bank Statement
• Electricity Bill
• Telephone Bill
• Mobile Bill

In case the document is in a foreign language, then it must be translated by an official translator and notarized or apostilled.

Registered Office Proof

The following documents must be submitted as proof of registered office during the company registration process or within 30 days of incorporation of the company.

• The registered document of the title of the premises of the registered office in the name of the company; OR
• The notarized copy of lease / rent agreement in the name of the company along with a copy of rent paid receipt not older than one month;

In addition to the above, the following must also be provided as proof of registered office:

• The authorization from the Landlord (Name mentioned in the Electricity Bill or Gas Bill or Water Bill or Property Tax Receipt or Sale Deed) to use the premises by the company as its registered office. This is usually referred to as NOC from Landlord; AND
• Proof of evidence of any utility service like telephone, gas, electricity, etc. depicting the address of the premises in the name of the owner or document, which is not older than two months.

Documents Required for Public Ltd Company Registration

• Passport sized photographs of all the Directors
• Copies of the Identity documents of all the Directors- Aadhar Card, Voter Card, PAN card
• DSC (Digital Signature Certificate) of all the Directors
• DIN (Director Identification Number) of all the Directors
• In case the office is in a rented property – the rent agreement
• In case the office is an owned place – the property ownership documents
• The water bill and the electricity bill of the business place
• No Objection Certificate by the Landlord
• Memorandum of Association (MoA)
• Articles of Association (AoA)

It is necessary that all the documents pertaining to registration of a Public Limited Company are in order to avoid any legal complications later on.